Privacy Policy

Your privacy is important to us

Last updated: January 1, 2025

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, use our services, or contact us for support.

Personal Information

  • Name, email address, and contact information
  • Employee ID and workplace information
  • Profile photos and biometric data (for authentication)
  • Location data (for attendance tracking)

Usage Information

  • Clock-in/clock-out times and attendance records
  • Device information and IP addresses
  • Application usage patterns and preferences

2. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our attendance tracking services
  • Process attendance records and generate reports
  • Authenticate users and prevent unauthorized access
  • Send important notifications and updates
  • Provide customer support and respond to inquiries
  • Comply with legal obligations and protect our rights

3. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except as described below:

With Your Employer

Your attendance data and work-related information is shared with your employer as part of the service.

Service Providers

We may share information with trusted third-party service providers who assist us in operating our platform.

Legal Requirements

We may disclose information when required by law or to protect our rights and safety.

4. Data Security

We implement appropriate security measures to protect your personal information:

  • Encryption of data in transit and at rest
  • Regular security audits and updates
  • Access controls and authentication measures
  • Secure data centers and infrastructure

5. Your Rights and Choices

You have certain rights regarding your personal information:

  • Access and review your personal information
  • Request corrections to inaccurate data
  • Request deletion of your account and data
  • Opt out of non-essential communications
  • Export your data in a portable format

6. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations. Attendance records may be retained for up to 7 years as required by employment law.

7. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children.

8. International Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data.

9. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Email: privacy@klockin.com

Phone: +1 (555) 123-4567

Address: 123 Business Street, Suite 100, City, State 12345